3. Vice-Chair Report: Lew stated that he didn’t have anything new to report.

4. Secretary Report: Janet stated that she didn’t have anything new to report.

5. Treasurer Report. None. No money has been spent Bill reported.

6. Booklet Committee Report: Bill states that Libby and her daughter are working on a booklet.

7. Web Site Report: Bill states there is no report from Deb Wall.

8. Research Committee Report: Karen Proctor states that she has no report but wishes us to know that a sister city involvement is a very expensive venture and perhaps we don’t wish to do this at this time. All in agreement.

9. Parade Committee Report: Bill had emailed the committee an operation plan to Jeff Kavanah to use as a reference. Shawn Hennigan made mention that he is inquiring about the Budweiser horses for the parade. He is also asking the Sheriff’s Dept. to be involved in the parade. He will get back to us.

Jeff also asked about a calendar for the 300^th and if it was on the website yet. Bill states the calendar is on the website, but only with tentative dates – nothing is set in stone as yet.

10. Road Race Committee Report: Bill mentioned the key factors of running the road race. The Police, Fire, and DPW need to give input to this. Perhaps asking the above to a meeting for information would be a good idea. It will be essential to have a Chairman for this committee. Bill also feels that it is important to have the Sheriff’s Dept. involved. Communication is essential to make this project a success. More discussion followed regarding press, parade units, etc. being able to get through road blocks during the road race as the parade and road race are being planned for the same date. Beth York mentioned a theme for this event should be worked up. She is getting some resources together and will keep the committee updated. She mentioned it is important to have the townspeople involved in this also. Bill mentioned a good resource would be Rick Kates. Relay races were also mentioned. Perhaps school children could be involved in this.

11. North River Canoe Race Report: Bill has contacted some people concerning this, but as of this date he has not heard back from them. He will update us.

12. Producer Report: Kyle Harney states that he will begin this work in the spring.

13. Printing Committee Report: Shawn Hennigan states that he has nothing new to report. All is under control.

14. Tactical Committee Report: Chris Wyman states that a date needs to be set for this project and a location. It was mentioned that a Friday, Saturday, and Sunday is our idea. Chris states that the summer would be the best option for such an undertaking. He will get back to us after he gathers some information as this is a large undertaking. Bill mentioned that we would like to have a Military Weekend if possible with a Colonial Encampment. Chris stated that he would look into this for us. Bill mentioned the Colonial Encampment weekend is tentatively scheduled for October 20 and October 21, 2012.

15. Colonial Encampment Committee: Rick Janhola is working on this and will keep us updated.

16. Jewelry Committee: Mike Kirby wishes to be able to do something for us with our logo.

17. Fundraising Report: John Proctor was mentioning that a fundraiser of a Brick Pathway may be a way to make some money to fund events. Bricks with people’s names on them could be purchased. He will do some research on this. A few people mentioned some resources to him.

Another thought for a fundraiser are House Tours and Trolley Rides.

Beth York mentioned that committee and subcommittees need to be established. Sponsors need to be obtained also. Bill states no committee has been set up as yet. Bill suggests in the new year fundraising should be the main goal – perhaps with a kick off program. Sponsor lists need to be done and when we attain sponsors they can be posted – perhaps on website. Perhaps people would wish to sponsor specific events.

18. Pembroke Plates & Mugs Report: Karen Proctor states she has no report at this time. Karen mentioned that Libby Bates will also be involved in this project. Karen also stated that if anyone else is interested, please contact her.

19. Pembroke Wine Report: Shawn Hennigan that the original person he felt would do this is not working out, but he has found a company, Boston Winery, that will work with us on this project. The wine will cost $15-$20 per bottle. If we advertise their name on the bottle there will be a cost reduction. If we do the labels, it will be less expensive. Perhaps this wine could be introduced at the Kick-Off Event. Perhaps local retailers would also be interested in selling this. More info later.

20. Logo Report: Bill will contact the schools regarding the logo. It was decided that the Art Dept. at the schools will narrow down the entries. A decision will be made in January, 2010. If no winner is found at the schools, the best logos from the schools could be used for pins. It was also decided that the committee should pick the winner of the new logo for 2012. All in agreement.

21. Fireworks Committee Report: Bob Dorsey has heard back from Tel Star Fireworks. The display would run between 15-22 minutes and the cost will be $15,000.00 for the program. Abington has used them for many years. Bob discussed the program with the committee. If anyone wishes to see a display, they can go on to www.telstarfireworks.com. Kyle mentioned that it may be a good idea if Deb Wall can put this on our website. Kyle will give her a call regarding this.

22. Town Sign: Bill will get us update by next meeting.

23. Newsletter Report: No report.

24. Auction Report: No report.

25. Antique Car Show: Tiny Brown suggested having an antique car show – perhaps in parade.

26. Town Events: No report.

27. Religious Activities: First Church wishes to be involved Bill states. Janet Fahey will contact her minister at Bryantville United Methodist Church to see if she can be involved.

28. Advertising: Bill mentioned that WATD was at the last meeting and did some advertising for the committee. Because of that phone call, Tiny Brown of Tiny & Sons contacted Bill and asked how much money was needed and when does he need it. Bill mentioned that a letter will be going out to retailers and a sponsorship list will also be formulated.