TOWN OF PEMBROKE	DPW Commissioners
DEPARTMENT OF PUBLIC WORKS
100 CENTER STREET	James Kilcommons - Chair
PEMBROKE, MASSACHUSETTS 02359	Paul Whitman – V. Chair
781-709-1425 fax 781-293-2964 781-709-1426	Ben Bastianelli-Clerk
Divisions: Cemetery Parks & Commons Highway Tree Water

DPW COMMISSIONERS MEETING

November 15, 2010

Present were Ben Bastianelli, Paul Whitman, Jim Kilcommons, Gene Fulmine, Bob Demers, and Tom Irving.

Meeting began at 7 p.m.

It was decided by the Commissioners to postpone the approval of the November 1, 2010 minutes until next meeting so the Commissioners can review them.

Payroll and Warrants signed by the Commissioners.

The Commissioners decided to review considerations for abatements until the first meeting of each month instead of each meeting. It was also decided to have Gene review the abatements before bringing them to the Commissioners. Jim made this motion and Ben seconded it. All in favor.

　

Brockton Power Plant Discussion:

The Commissioners discussed the newspaper article regarding Brockton using water from Silver Lake for the cooling of their Power Plant. Ben Bastianelli received information from Dan Trabucco regarding same. The Commissioners discussed this in length. Gene mentioned that he knows that there are informational meetings on December 2 and December 5 about this. Gene will check with the DEP on November 30, 2010 when they come to Town. Gene will see if he can get a copy of the withdrawal permit from them. More discussion continued.

Gene is on a Joint Board with Brockton he stated. He will do some investigation. Bob Demers mentioned what he saw in the newspaper to the Commissioners. Jim feels that we should have a joint meeting with the Selectmen as soon as possible regarding this. Ben feels that time is of the essence. Jim is in favor of sending a letter to Selectmen, Planning Board, and Conservation. Ben seconded. All in favor.

　

　

Pleasant Street Land:

Jim spoke to Bob Hauffler recently regarding land on Pleasant Street that may be beneficial for the Town. Jim mentioned this to Gene also. Jim feels that it is a good place for a well field. Paul stated that it would be a good source for fire protection/scenic/ surface water/emergency water supply. Paul feels that we, as a Town, need to protect ourselves. The Commissioners and Gene discussed this further.

Letters of Consideration:

East Pembroke Community Club:

They are asking to be taken off the Summer Service Fee as they are a small club and can not afford this. The Commissioners made a motion to approve taking East Pembroke Community Club off summer service. A letter will be sent to them.

346 High Street:

A letter of consideration had been submitted because of a large water leak in their water line and was unaware of this. The Commissioners made a motion to deny this request as they stated in their letter that they normally shut that water line off. A letter will be sent.

Act of Authority of Pembroke DPW:

Ben wishes to understand how Town Government works. Paul mentioned that the DPW is on a short leash. Ben is trying to understand due process. The Commissioners discussed this. This is why the Selectmen look over all articles before they go to Town Meeting. The funding has to be obtained at Town Meeting. Ben wishes to look into this more.

Elmer Street Bid:

The bid opens on December 3, 2010. The DPW will oversee this. The work will be farmed out.

Old Business:

1. Monroe Street Pit: The bid opens on Wednesday, November 17, 2010 at 10 a.m. in

Room 13.

2. Glenwood Road: Ben wishes to discuss Glenwood Road. Jim is in agreement with Ben. Paul feels that our attention should go elsewhere at this time. Ben and Jim wish this to be addressed or get it off the table. Paul states a site plan needs to be put together. Gene stated that a site plan has already been done. Gene feels that it should be looked at and Ben stated that it should be on the agenda for the next meeting to see if any updates need to be made. Ben and Jim are in agreement. Discussion continued.

3. Mattakeesett Street Garage: There was a discussion about the need for a salt shed door.

4. Mill Street Culvert: Gene mentioned that there is a meeting with Conservation for the

Notice of Intent next Monday nite. There will be a set of conditions and then we can get three prices for the work.

5. School Snow Removal: Mike Buckley and Advisory that we show them what has been spent the last two years on snow removal. Bob, Gene, and Rose are going back over the warrants for the expenditures of the labor costs. At this point, Gene can go back to show Mike Buckley the figures.

6. Manpower: Paul asked how everything is going with manpower. Gene stated that most people are back now. Paul finds the monthly report confusing. He wishes more specific data in this report. The Commissioners discussed this with Gene and Bob. Gene will ask the Foreman to be a little more specific.

7. Furnace Colony Drive Drainage: The Commissioners discussed Jospeh Chahine drainage issue. Gene mentioned at this time that we will be blocking the area off that drains onto his property.

8. Mattakeesett Street Drainage: Ben is asking for the approved site plan. He still has not seen it. The plan that he saw had no swale on it. He wishes to see the approved site plan. Paul said that this was a proposed plan that the DPW has. Ben asked what was the plan that was approved and the order of conditions that went along with it from the Planning Board? Paul stated it is the one that is there now. More discussion continued.

Paul stated that they have one year to complete this plan.

9. Approved/Unapproved Streets: Gene is asking Paul if it would be a good idea to get together with Planning Board to see if check out some streets to see if we can move forward to get these unaccepted streets approved at Town Meeting. Paul asked Gene to pull out the unaccepted streets from our list that he feels would be approved at Town Meeting. Then go through the list again that only need 25% work to be done to get approved and so forth. Best to worst list. Gene will do so.

10. Stetson Heights Conditions: The Commissioners feel that the crushed gravel from

Monroe Street that can be used for this project.

11. Budget: Ben is asking Gene about the budget. He wishes to see it on a spreadsheet so that monthly each category can be updated. Gene stated that he can give him the expenditure report that shows what is spent monthly. Gene explained how he works down the budget with Mike Buckley. Gene states that Rose is setting up a spreadsheet to show how much money is being spent from which line item. It will be more easily understood for Advisory and the Selectmen.

12. Meeting Schedule: Ben has concerns regarding our meeting dates and wishes to have meetings resume to weekly. He feels that the Board is losing continuity with the meetings as they presently are. Discussion continued. Paul has no problem with meeting every two weeks. Gene has no problem with every two weeks. Ben feels that we are not proactive. He feels that we have only been reactive. After much discussion, Ben made a motion to meet every Monday in December until 2^nd week in January, then review. Jim seconded. Paul opposed.

13. Traffic Lights: The Commissioners discussed the lights and the program utilized at this

time.

Ben motioned to adjourn, seconded by Paul. All in favor.

Respectfully submitted,

Janet Fahey

Secretary

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DPW Commissioners